Meeting etiquette differs according to the type of meeting you attend. While a meeting with a friend is much more casual, a business meeting can be quite formal, and should be approached as such. There are things you should do during a business meeting, and there are things you should avoid at all costs. Today, we’re going to provide you with the 5 main business meeting etiquette do’s and don’ts you should always keep in mind.
5 Rules of Business Meeting Etiquette to Remember
1. Be Punctual
There’s nothing worse than making someone wait for you in a business meeting. This will tell the other person you’re unprofessional and not ready to make a commitment. Not to mention you’ll be wasting their time, and yours as well. The great thing about being punctual isn’t only that you’ll show the person you’re meeting with that you care about the meeting. It’s also the fact that the earlier you arrive, the more time you have to familiarize yourself with the space and get comfortable for the upcoming meeting.
2. Be Concise
Business meetings are all about getting to the point as quickly as possible. Most of the time, people can’t afford to spend a long time in a business meeting. Which is why you shouldn’t take any extra time by talking about unnecessary things or constantly repeating what you’ve just said (unless someone asks you to). Try to be as concise as possible. Use few words, stay away from unnecessary information, and address the main issue in a straightforward way.
3. Do Not Use Your Phone
One of the most common mistakes people make during a business meeting is use their phone. Not only you shouldn’t use it, but you also shouldn’t leave it on the table during the meeting. Even if you might think this is harmless, it can still distract you and others if it starts to light up or vibrate. Just to be on the safe side, keep your phone in your pocket. Moreover, if you need to answer a call or text someone (although you should only do that in case of an emergency), go outside to do it. Doing it inside would be unbelievably rude.
4. Ask Questions During the Meeting
There’s nothing wrong with asking a question at the end of the meeting. Still, saving all of your questions until that moment is something you should avoid doing. Make sure you ask them when the time is right, instead of waiting until the end. Not only will people have a hard time remembering what you’re talking about, but you’re also going to prolong the meeting unecessarily.
5. Do Not Eat at the Table
Unless you’re in a meeting where they’re serving food, you shouldn’t eat at the table. This will distract everyone else due to the noises you make and possible smell of the food. That being said, drinking a cup of coffee or a glass of water is perfectly fine.
We hope these 5 business meeting etiquette tips will help you act impeccably during your next meeting at work.
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