2 Employee Referral Program Template Examples for Creating Your Own

woman interviewing someone for a job

Employee referral programs are great strategies for hiring people you know are right for the job. There are countless benefits to using an employee referral program, from cutting costs, to saving time, hiring high-quality people, and so on. If you’ve always wanted to create your own program, but you didn’t know where to start, you’re going to love the topic of today’s article. We’re going to provide you with 2 employee referral program template examples that you can use as inspiration; one that deals with the program’s policy, and one that shows you exactly how a referral form should look like.

2 Employee Referral Program Template Examples

#1. Employee Referral Program Policy

The purpose of this policy is to make the entire process run smoothly. Which is why you should let employees know exactly what they should expect.


First, you should include the rewards an employee will get for successfully referring someone. The rewards vary from company to company. You can choose to offer monetary rewards, or focus on other types of benefits. Two such examples would be trips or vouchers. The reward should also differ according to the position you want to fill in and how hard it is to do it.

Not only that, but you should also provide different rewards according to the multiple stages of the hiring process. For instance, if someone refers a qualified employee, he or she should get $300. If you call the employee in for an interview, the reward should be higher (such as $500). If you hire the person, the reward should increase again, and so on.

This policy should also include information related to when your employees should expect the reward. Typically, you shouldn’t wait for more than one month from the hire to give out the rewards. Moreover, you shouldn’t restrict your employees from recommending more than one person. If you hire someone for another position than the one he or she was recommended for, the employee who made the recommendation should still get a reward.

Targeted Groups

Finally, the last details you should include in this policy relate to who can refer employees and who can be refered. Except for high level executives, senior managers, and recruiters for positions they’re responsible for, everyone can refer someone for a job. In terms of who can be referred, you should aim for people whom you can hire as permanent employees. Also, target people who haven’t worked in or applied for a job at your company for a period of at least a year.

#2. Employee Referral Form Sample

An employee referral form is quite easy to compile. All you need to do is first create a section where your current employee can add his or her information. Some examples include name, department, ID, email, and telephone number. Then, follow this section with one dedicated to the referral’s information, including the position they’re referred for. In order for the form to be complete, add a section that HR has to fill in. This should include the date when they’ve received the form, whether or not they’ve interviewed the referral, and if they ended up hiring him or her.

As long as you follow these two employee referral program template examples, you can create your own program without that much of an effort.

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Author: Amanda Knowles