How To Write An Effective Resignation Letter - Growth Freaks

How To Write An Effective Resignation Letter

resignation letter

There comes a time for many hard working adults, where they find themselves working a job that they no longer deem suitable for someone with their skill set. You’ve earned your degree, worked your way up the ladder. Now you want to be rewarded for your hard work. So, you find your dream job and do just that, all that’s left to do is write your resignation letter. How does one go about doing that without ruining a business relationship? After all, you always want to leave your employer on good terms. The following article will detail how to go about writing a formal resignation letter by showing you some examples of letters others have composed, as well as the overall structure and format of a letter.

Why Writing a Letter of Resignation is Important

As stated before, you want to leave your current employer on a good note, and this is for a number of reasons. Among them are:

  • Leaving a good impression.
  • Opens the door for you to return.
  • Employer is more willing to give you a good reference.

It’s usually common practice to give your current employer two weeks notice or more before leaving your position. While that’s not always possible, it gives them a chance to hire someone new, and shows a great deal of professionalism on your part. By doing this, it also gives your co-workers notice that you’re moving on, and while that may seem insignificant, it gives the company a chance to promote from within, which is good for everyone.

Corporate Resignation Letter Samples for Reference

When writing a letter of resignation for a corporate entity such as Microsoft or Wells Fargo, it’s best to give specific reasons as to why you are resigning. When composing your letter, you should address it to your superior. So, for example if you were a CEO you would want to address the letter to the board of directors. By doing this, you ensure that your letter reaches the parties necessary for ensuring a smooth and efficient termination of your employment. Below is a link to a template showing how to send your resignation letter in email format. This is more than likely the most efficient way to reach upper management, saving time for both parties.

Funny Sample Resignation Letter

Losing a valued employee can be tough for some businesses to accept. They may try to persuade you to stay by offering a more lucrative salary, or perhaps a promotion. In any case, one way to lessen the tension is by putting a smile on their face. When putting your resignation together, it could be helpful to make reference to events that you and your colleagues took part in together. Maybe it was the company trip to Bahamas where you dove into the pool, or perhaps you all shared a great meal together on various occasions. Here is another sample letter for you to look over. This is yet another template you can use when writing your resignation letter.

How to Write a Resignation Letter: The Nuts and Bolts

When writing your letter of resignation, is important that you follow a few basic rules. Include your name, contact information, the date in which you inform management, as well as when you plan to resign. You also want to put who exactly you’re addressing the letter to, their title along with their contact information. Doing this avoids the delay of your termination, which could hinder you moving on to a new job. Generally, you want to inform them as to why you’re leaving and when.Don’t forget to put your signature on it as well, that way there is no confusion as to who wrote the letter. As stated before, this isn’t a MUST but you want to make a good impression right? If you’re emailing your letter, be sure to put in the subject line what you are contacting them about. For example “John Smith’s Resignation” would be acceptable in this case.

New Opportunity Resignation Letter Example

More often than not, when and individual leaves from one job to another it’s because they’ve found a new career. It could be one that pays more, or maybe it gives them a better outlook both at home and professionally. When putting together a resignation letter of this sort, you want to follow the same premise for the others that we’ve covered so far. The biggest difference is that you’re informing your current employer that you’ve found a new one. As you’re composing your letter, be sure to show gratitude to whoever you’re writing to, be courteous and thoughtful and include why you feel this new opportunity is more suitable for you than your current position. By doing this, you give both parties a sense of closure and it helps to transition in your replacement.

Finding a Resignation Letter Template Generator

Now that you’ve made the decision to resign, you’re going to need to figure out how you’re going to format your resignation letter. The steps discussed previously are all very simple and can be done by hand or typed. If you want to save some time you can always go online and search for a template to use. This is the best route for those who are in a rush or simply prefer this method. However, one must take into consideration the interpersonal relationships they have with their management and coworkers. If you get along well with them, you may want to make a more personal resignation letter, paying your respects to certain individuals. Sites like Monster and Resumizer have templates ready to go. Regardless of which route you take, be sure to keep it friendly and professional. You can find links to sites with these templates and more below.

Using the Richard Nixon Resignation Letter as a Sample

Richard Nixon served as the 37th President of the United States from 1969-1974. During his presidency, Nixon accomplished a number of notable feats, including helping to reestablish diplomatic relationships between the U.S and China, bringing home POW from Vietnam, and helping to enforce desegregation laws. He is however, most remembered for his involvement in the Watergate scandal. These events came to light after a break in at the Democratic National Committee in Washington, D.C, in which Nixon and his administration attempted to cover up. They stood accused of wiretapping the DNC, planting bugs and taking confidential evidence of people they felt were a threat to Nixon’s presidency. As a result, Richard Nixon was to be impeached, however he resigned on August 9, 1974. This is probably one of the most famous resignation letters in American history. President Nixon did not beat around the bush, keeping his letter short and to the point.


Retirement Letter of Resignation Sample

Father time catches up with us all eventually, and when he does there is no resisting. So, when you find yourself ready to hang up your tie and call it a career, what is the proper way to go about letting those responsible know? While it is common to give two weeks notice before leaving an employer, in case of retirement you may want to let them know months ahead of time, especially if you hold a position of significant importance. By doing this, your employer is given an adequate amount of time to find a candidate that has the qualifications to replace you. It may also be helpful if you offer to assist in finding your replacement. After all, you probably know the position and its duties better than most. As for the formatting of your letter, i’ve included a link below to a sample template that you could use. Once again, the wording and rationalization is up to you.


Now You Know How to Write a Letter of Resignation

Now that we’ve covered the fundamentals of writing a proper letter of resignation, when the time comes for you to do so you will be ready. Whether it’s you moving on to a new career, or the conclusion of one, you can leave knowing that you exemplified what it means to be a professional. We’ve discussed the various types of resignations letters, how to format them, where you can sample templates as well as examples of other peoples letters. Some key things to remember when writing your letter of resignation are :

  • Be respectful, gracious and courteous in your words.
  • Make sure to inform your employer in a timely manner.
  • Always ensure that you clarify dates you intend to resign. This helps everyone!


Author: Jon Stahl