The project manager is the glue that holds the entire team together. Not only does he or she have to divide the tasks according to the people that would complete them most effectively, but he/she also has to set deadlines, reminders, meetings, and generally supervise the entire process of completing a certain task. For people who feel overwhelmed by what they have to do as a project manager, there’s always the project management life cycle concept that can help them plan everything to the letter. Here’s how you can create your own!
What Is the Project Management Life Cycle?
The project management life cycle (PMLC) is a concept that involves the phases that every project manager should go through when faced with a new goal. It’s made up of 5 main phases that are also divided in several other smaller tasks. The 5 phases are: project conception and initiation, project definition and planning, project launch or execution, project performance and control, and project closure.
How to Devise Your Own Project Management Life Cycle
1. Project Conception and Initiation
In this first step, you’re going to need to define the terms of the project, research whether you can complete it or not, come up with a project charter or an initiation document, and think of the project requirements. Moreover, consider the purpose of the project as well, and the things you’re going to need in order to complete it.
2. Project Definition and Planning
In this next step, it’s time to think of a roadmap for your upcoming project. This is one of the most crucial steps in the PMLC. That’s because it’s when most of the important decisions are made. You’re going to have to set your goals, define the scope of the project, and develop a project management plan. Create a timetable, identify your resources, think about the costs and about how to measure performance, and tell everybody exactly what they have to do.
3. Project Launch or Execution
This step is when all the people involved in the project start working on their tasks. You’ll also have to meet with them during this stage, keep track of any updates, do performance reports, assign resources, set up tracking systems, and so on. This is basically where all the magic happens.
4. Project Performance and Control
No project would be complete without the project manager monitoring the performances of the team and seeing what could be improved. In this step, you’re going to have to check if everything is going according to the initial plan. Check if your team is meeting their objectives and if the quality of the work is significant.
5. Project Closure
The last step in the PMLC is all about looking back at the project and assessing its importance. Maybe you have some team members that you’re particularly proud of and want to thank them. Or maybe you want to organize an event for the entire team to celebrate your success. At the very end, you should also organize a meeting where you identify both strong and weak points. This can help you see what you could improve in the future.
The next time you want to devise your own project management life cycle, make sure to revisit the steps we’ve outlined above.
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