If you want to make sure you provide every new employee with an easy onboarding process, then simply hiring them and expecting them to come to work and know what to do is not enough. Not only will this discourage the employees, but it will also decrease the productivity of your business. There are several steps that you have to go through whenever you hire and train someone new. Today, we’re going to talk about the main ones in our new hire checklist.
Regardless of whether new employees have a separate office or work in a cubicle, making them set up their workstation is really unprofessional and unwelcoming.
New Hire Checklist: 5 Main Steps
Step 1: Create a Workplan
The first thing that you should consider whenever you hire someone is giving them something to do. This means that the first day they arrive to work, they’ll know what their responsibilities are and what tasks they should accomplish. We advise you to create a workplan for 30 to 90 days. That way, it will be much easier for the employee to know what to expect. Moreover, it will also be easier for you to track his or her progress.
Step 2: Acquire the Necessary Tools
This step depends a lot on the type of job your employee got. According to whether or not it’s an office job, they might need a computer, certain programs, software, and so on. These should all be ready before your new employee’s first day.
Step 3: Consider Any Accounts They’ll Need
Apart from tools to help them get their work done, most employees will also need certain accounts designed especially for the job, such as a Gmail account, a Github one, or a Slack one. Here, you have two options. You can choose to open them yourself and have them ready for your employee. Or you can ask him or her to open them on their first day. The second option might be better, since it will provide the employee with an easy transition and the chance to familiarize himself/herself with the work atmosphere and the tools.
Step 4: Have Someone Ready to Advise Them
When you’ve just started working in a company, it’s natural to have questions and need someone to clear things up for you. If you want your employees to feel supported, make sure they have someone they can talk to. Of course, if your company relies on teams, the project manager of the team where you’ve placed the new hire can be that person. If this is not the case, then you can talk to a manager, a supervisor, or a veteran employee to help the new one with whatever he/she needs.
Step 5: Prepare Their Workstation
Regardless of whether new employees have a separate office or work in a cubicle, making them set up their workstation is really unprofessional and unwelcoming. Make sure that you provide them with the essentials yourself, such as a computer (if necessary), pens, paper, and so on. They’ll definitely appreciate the effort and give their best on the job.
These are a couple of important elements that you should include in any new hire checklist. Remember that making the entire process easier for the employee is also going to make everything run smoother for your business.
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