No matter what the profile of your company is, you should be prepared to handle internal job transfers. Employees switching from one department to another is nothing unusual, and it can actually benefit the company, as long as the transfer is done right. Because we want to help you create the best internal job transfer policy possible, we’ve gathered a few tips and tricks on how to make the most of it, and make sure everything runs smoothly.
5 Tips on Creating an Internal Job Transfer Policy
1. Leave Everything in Order
When facilitating an internal job transfer, you have to consider everything that’s left for the employee about to be transferred to do. That’s because you should leave everything in order for the person who’s going to take over their job. You can also leave certain projects for the other person to handle, as long as everything is clear. Also, consider discarding things that would no longer be of service to the new hire. This is the perfect opportunity to put the department in order. You should organize all the files, and the old employee should brief the new one personally.
2. Provide a Learning Time Frame
The person who just got transferred to a new job in your company should be given a certain amount of time to learn everything about the job. You can’t expect them to do great from the very beginning, but you also shouldn’t allow them to prolong this time frame indefinitely. Lower your expectations at the beginning, but increase them as time goes by.
3. Talk to the Entire Department
Before agreeing to transfer someone to another job, you should have a conversation with his or her peers. Ask them about the employee’s personality, work ethic, and how they get along with him/her. Sometimes, the reason why an employee asks for a transfer has to do with the environment in the department. If this is the case, you should find out if the problem is them. That way, you’ll ensure the same thing won’t happen at the new job as well.
4. Evaluate the Employee
One of the most important things when it comes to an internal job transfer policy is making sure the employee is the right fit for the job they want to switch to. For instance, as much as they might like the idea of working as a creative designer, they might lack the imagination, creativity, and artistic skills they need for such a job. In this case, the transfer shouldn’t happen.
5. Interview Responsibly
Finally, even if the employee has been with the company for a while, as long as they’re switching to another job, you should interview them as if they were coming from the outside. This means no playing favorites or skipping certain questions. Hopefully, since the employee is familiar with the company culture, he or she will know just how to answer your questions, and prove they’re worthy of getting the job.
Keep in mind the tips and tricks above whenever you have to create a successful internal job transfer policy.
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