A business continuity plan is also referred to as business continuity and resiliency planning. It is, in fact, a process through which people create systems of prevention and recovery. They help the team deal with any possible threats that might exist for the company. The plan has to include any event that might have a negative effect on the operations. Today we will show you a couple of steps to help you can create a business continuity plan.
Creating a Business Continuity Plan 101
1. What Makes It a Good Plan?
A good plan is one where you accept and understand the threats to your company. It is indeed scary to think about your business operations going down, but it might happen. Once you accept this possibility, you can design a good plan.
Just imagine some possible situations and think how you would deal with them. What would the potential losses be? Would the expenses increase, the income will be lost, etc.? Moreover, do not confuse a business continuity plan with a disaster recovery one. They have much in common, but they’re not the same thing.
2. Find the Key Recovery Resources
Another important way of creating a good business continuity plan is to make a list with the key internal personnel. What would happen if a person wouldn’t be available? Who would take their place? Make sure you have all the contact information about the people you work with: phone numbers, address, etc. At the same time, it’s important to think about what job functions are essential to be replaced. Some companies can go on without a couple of the managers, for example. Finally, remember to have a back-up of all the essential documents in case of a fire or another disaster.
3. Create the Plan
The third way you need to follow is identifying the contingency equipment options. These are accessible alternatives to equipment that can be used in case the normal business operations are interrupted. You can even discuss beforehand with some equipment suppliers to provide you the necessary tools in case of a disaster, but that happens very rarely. At the same time, choose a different location where to work from if the offices are not available.
4. Implement the Plan
The main way to implement the business continuity plan is to make sure your relevant employees know it. Think about who would be the most affected if a disruption were to take place and make sure they read and understand this plan. The best thing to do is to make sure everybody knows about it, so that things could work faster.
A business continuity plan can prove to be essential in case of disaster, for instance. There are numerous situations that can affect your normal business program. Even though you can’t imagine all of them, it’s useful to try to include as many as possible. The possibilities are endless, from natural disasters to key people not being able to work, equipment that gets damaged, lack of essential resources (such as power) etc. It’s equally important to make sure that the employees know about the plan so that they are quick to make everything work again.
Image source: 1